KIHINDI SACCO

Staff Portal · Secure sign-in

Chairman Analytics Dashboard — senior management overview

Active Members

New Members (period)

Loans Awaiting Approval

UGX 0

Total Share Capital

UGX 0

Total Savings

UGX 0

Fixed Deposits

UGX 0

Outstanding Loans

UGX 0

Other Incomes (period)

UGX 0

Total Income (period)

UGX 0

Total Expenditures (period)

UGX 0

Net Income (period)

UGX 0

Actual Available Cash

Transactions (period)

Loan Repayment Rate

Profit & Income Breakdown (period)

UGX 0

Loan Interest

UGX 0

Entrance Fees

UGX 0

Transfer Fees (0.5%)

UGX 0

Insurance Fees (1%)

UGX 0

Loan Form Fees

UGX 0

Loan Penalties

UGX 0

Other Incomes

UGX 0

Total Income

UGX 0

Total Expenditures

UGX 0

Net Income (Profit)

Loan interest is recognised as repayments come in (each payment's proportional share of that loan's total interest). Penalties are recognised when collected with a repayment, and never follow the repayment schedule — they apply only once the agreed repayment term has ended and the loan is still unpaid (Emergency Loan: a single UGX 20,000 penalty; other loans: 0.5% of the unpaid balance per day after a 5-day grace). Loan fees are recognised on the disbursement date. Net Income = Total Income − Total Expenditures (voided expenditures are excluded). Leave From/To empty for all-time figures.

Savings Activity (Deposits vs Withdrawals)

Portfolio Distribution

Loans by Product

Member Growth

Income Breakdown (Profit Streams)

Member Lookup

Search member for details

Select a member to view savings, deposits, and loans.

Quick Actions

Membership Applications

Blank Form (PDF)

App No	Name	NIN	Phone	Applied	Status

Membership Application Form

KIHINDI SACCO — Mbarara City Boda Boda Riders' SACCO

Part A — Personal Details

Surname *

Other Names *

Gender *

Date of Birth *

Marital Status

National ID (NIN) (optional)

Applicant Photo (optional)

Optional: use a clear passport-style photo (JPG, PNG, or WebP; maximum 2 MB).

Part B — Contact & Address

Mobile Phone *

Alternative Phone

Village

Parish

Sub-County

District

Postal / P.O. Box

Part C — Employment & Stage

Occupation *

Boda Stage Name (optional)

Number Plate / Bike Reg.

Monthly Savings Commitment (UGX)

Part D — Next of Kin Nomination

Full Name *

Relationship *

NIN / ID No.

Phone *

Address

Part E — Share Capital & Fees

Share Capital (UGX)Optional — enter the amount of shares the member is buying now, or leave 0 when they are not buying shares.

Number of SharesLeave 0 when not buying shares (a blank count with a positive amount counts as 1 share).

Entrance Fee (UGX) *

Entrance fee has been paid

Opening Savings (UGX)Separate from share capital — seeds the savings account balance.

Part F — Introduced By

Introducer Name

Introducer Membership No.

Declaration

I hereby apply for membership in KIHINDI SACCO and agree to abide by the society's by-laws, policies, and regulations. The information provided is true and correct. *

Applicant Signature (type full name) *

Application Date

Awaiting Approval

Approved (To Cashier)

Rejected

Loan Applications

Loan officer submissions appear here for chairman approval before the cashier pays out.

	Loan ID	Member	Product	Amount	Months	Applied	Submitted By	Status

Member Directory

Search members

ID	Name	NIN	Phone	Status

Group Accounts

	App No	Group Name	Chairperson	Phone	Members	Entrance Fee	Applied	Status

New Group Application

Group Details

Group Name *

Date Formed

Registration No.

Entrance Fee (UGX) *Type the amount for this group — it is never pre-filled.

Objectives / Purpose

Village

Parish

District

Officials

Chairperson Name *

Chairperson Phone *

Secretary Name

Secretary Phone

Treasurer Name

Treasurer Phone

Bank Account (group savings paid here)

Bank Name

Branch

Account Name

Account No.

Declarations & Signatures

I declare the chairperson's information is correct

I declare the secretary's information is correct

Chairperson Signature

Secretary Signature

Group Members (roster)

Full Name *	Phone	NIN (optional)	Role in Group

At least one member is required. Full name is the only compulsory field.

Supporting Documents (optional, max 3)

Attach Document

JPG, PNG, WebP or PDF, max 3 MB each. Uploads are optional.

Status

Roster and supporting documents are fixed at registration; only group details and status can be changed here.

Application Date

Savings Accounts

Search savings accounts

	Member	Account	Balance	Status	Opened	Actions

Transactions

UGX 0

Money In

UGX 0

Money Out

UGX 0

Net Movement

All Transactions

Report Period

Type

	Date	Receipt	Member	Type	Amount	Description	Processed By	Actions

Fixed Deposits

	Account	Member	Amount	Tenor	Maturity	Interest @ Maturity	Status	Actions

Active (Unpaid)

Fully Paid

UGX 0

Outstanding Balance

UGX 0

Penalties Due

Defaulters

Loan Portfolio

Search loans

	Loan ID	Member	Product	Amount	Balance	Paid	Status

Loan Application

Search Member

Loan Product

Amount (UGX)

Date AcquiredEnter the actual date the loan was acquired (defaults to today). Use this to identify backdated loans and defaulters.

Repayment (Months)

Interest Rate (% per month)

Loan Form Charge (UGX)

Guarantors (optional — minimum 3 if used)

Full Name	Phone Number

Optional: leave all blank if no guarantors. If you add any, at least 3 must have both name and phone.

Staff Access Management

Name	Email	Phone	Role	Status	Created

Role Access Summary

Chairperson

Full control — approves member applications (the only way new members join), and can edit or delete members and staff. Also manages savings, deposits, loans, and reports.

Loans Officer

Views members, tracks loans, records repayments, and creates new loan applications.

Cashier

Views members, makes deposits and withdrawals, and checks individual savings balances — not overall SACCO totals.

Supervisor

Registers new members (as applications awaiting chairman approval) and views reports. Cannot approve members or loans, move money, or manage staff and settings.

Profit Filters

UGX 0

Loan Interest

UGX 0

Entrance Fees

UGX 0

Transfer Fees (0.5%)

UGX 0

Insurance Fees (1%)

UGX 0

Loan Form Fees

UGX 0

Loan Penalties

UGX 0

Other Incomes

UGX 0

Total Income

UGX 0

Total Expenditures

UGX 0

Net Income (Profit)

Income by Stream

Income Trend by Month

Income Ledger (period)

Date	Source	Detail	Amount

UGX 0

Total Expenditures (view)

Active Records

UGX 0

Voided (excluded)

Expenditure Filters

Expenditure Ledger

Date	Ref No	Category	Description	Paid Via	Amount	Recorded By	Status	Actions
Loading…

UGX 0

Total Other Incomes (view)

Active Records

UGX 0

Voided (excluded)

Other Income Filters

Other Income Ledger

Date	Ref No	Category	Source	Description	Received Via	Amount	Recorded By	Status	Actions
Loading…

Total Number of Assets

UGX 0

Total Asset Value

Asset Categories

Added in Last 30 Days

Independent register: asset values are only ever summed into Total Asset Value here. They are never added to or deducted from savings, shares, loans, fixed deposits or member balances, and never count as available cash or as an expenditure.

Assets by Category

Asset Value Distribution

Category	Assets	Value	Share
Loading…

Recently Added Assets

Loading…

Asset Register

Photo	Asset Name	Category	Amount/Value	Description	Date Added	Actions
Loading…

Reports & Analytics

Chairman & Supervisor access. Leave From/To dates empty to include all records, then click Apply Filters.

Report Type

Period

From Date

To Date

Status

Filter by Member (optional)

Report

Set filters above and click Apply Filters to display the report here.

UGX 0

Total Share Capital

Members with Shares

UGX 0

Average Per Member

UGX 0

Highest Contribution

Share Capital Register

Search members

Membership No	Full Name	NIN	Phone	Share Capital	Status	Joined

Share Transaction History

Date	Ref	Type	Member	Shares	Amount	Method	Processed By

System Status

Loading system information…

SACCO Profile & Defaults

SACCO Name *

Motto / Tagline

Currency *

Membership Entrance Fee *

Contact Phone

Contact Email

Physical Address

The SACCO name, motto and currency appear on receipts, applications and printed reports. The entrance fee is used on member dashboards.

Fixed Deposit Policy Fixed-deposit interest is paid only at maturity. Withdrawing before maturity charges the penalty below on the amount withdrawn and forfeits all interest for the period. These percentages drive the fixed-deposit maths — nothing is hardcoded.

3-Month Deposit Interest (%)

6-Month Deposit Interest (%)

12-Month Deposit Interest (%)

Early-Withdrawal Penalty (%)

Share Capital Policy Price per share drives every Buy / Sell / Transfer / Convert total (default UGX 10,000). Share-to-savings conversions stay blocked unless you explicitly tick the box below — and only when permitted by the SACCO bylaws and applicable law.

Price per Share (UGX) *

Allow converting shares to savings (blocked unless ticked)

Automatic Repayment from Savings ON by default — nothing has to be ticked for this to run. Any installment that reaches its schedule date is deducted straight from the member's Savings Account by the daily scripts/auto_repay.php cron job, on the first data load of the day and right after each savings deposit. The system collects everything above the UGX 5,000 minimum balance: the full installment + any penalty when the savings cover it, otherwise a part payment of the whole available amount. The unpaid remainder stays on that installment and is collected automatically by the next run, deposit or day until it clears — savings never drop below UGX 5,000 and never go negative. Every deduction keeps the shared receipt number, an SMS and an audit entry. Untick only as an emergency pause — it stops all automatic deductions at once; re-ticking collects everything overdue immediately.

Deduct due loan installments automatically from savings

Database Cleanup

Deleted rows cannot be recovered — download a backup first.

Data Set	Database Table	Rows	Size
Loading…

SMS delivery logs

Every SMS dispatch attempt stored in sms_logs. Safe to clear periodically.

Audit / security logs

Used / expired login codes

Purges verified and expired OTP codes from staff_login_otps. Always safe.

Rejected membership applications

Permanently removes all applications with status rejected.

Orphaned member photos

Removes photos left behind after a member was deleted.

Optimize database tables

Reclaims storage space and defragments tables after large deletions.

Backup & Export

Download a complete SQL backup of every SACCO table (structure + data). Keep copies on an external drive or USB stick, ideally weekly.

Recent Activity

Latest security audit events

Loading…

Category	Used by	Actions
Loading…

Category	Used by	Actions
Loading…

Category	Assets	Value	Actions
Loading…

KIHINDI SACCO

Verify your phone

Profit & Income Breakdown (period)

Savings Activity (Deposits vs Withdrawals)

Portfolio Distribution

Loans by Product

Member Growth

Income Breakdown (Profit Streams)

Member Lookup

Quick Actions

Loan Lookup

Your Actions

Member Account Lookup

Your Actions

Reports

Quick Actions

Membership Applications

Membership Application Form

Part A — Personal Details

Part B — Contact & Address

Part C — Employment & Stage

Part D — Next of Kin Nomination

Part E — Share Capital & Fees

Part F — Introduced By

Declaration

Official Application Form (PDF)

Loan Applications

Member Directory

Edit Member

Group Accounts

New Group Application

Group Details

Officials

Bank Account (group savings paid here)

Declarations & Signatures

Group Members (roster)

Supporting Documents (optional, max 3)

Group Account Details

Savings Accounts

Make Deposit

Make Withdrawal

All Transactions

Fixed Deposits

Open Fixed Deposit

Record Fixed Deposit Payment

Loan Portfolio

Record Loan Repayment

Re-date Loan Payout

Loan Application

Guarantors (optional — minimum 3 if used)

Staff Access Management

Add Staff Account

Role Access Summary

Chairperson

Loans Officer

Cashier

Supervisor

Profit Filters

Income by Stream

Income Trend by Month

Income Ledger (period)

Expenditure Filters

Expenditure Ledger

Other Income Filters

Other Income Ledger

Assets by Category

Asset Value Distribution

Recently Added Assets

Asset Register

Reports & Analytics

Report

KIHINDI SACCO

Report

Savings Activity by Month

Loans by Product

Asset Value by Category

Share Capital Register

Share Transaction History

Buy Shares

Sell Shares